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► SCHEDULE E2 – ANNUAL GENERAL MEETING STANDING ORDERS

SCHEDULE E2 – ANNUAL GENERAL MEETING STANDING ORDERS

1.    The Chair

1.1.    The Chair at all Annual General Meetings shall be taken by the President or a member of the Executive Committee, apart from during the Executive Officers’ report and plan, at which point a member of Council shall take the Chair.

1.2.    The Chairperson shall not participate in debate; s/he shall vacate the Chair for the whole of any business on which s/he wishes to speak.

1.3.    If a motion of no confidence in a Chairperson is passed, s/he must not resume the Chair during that Annual General Meeting.

1.4.    The Chairperson shall ensure that the meeting is in order, that remarks are relevant to the question under debate, that speakers are not intimidated or heckled and that no defamatory remarks are made by one Member concerning another.

2. Quorum

2.1    An Annual General Meeting require a quoracy of 5% of Members.

2.2    If an Annual General Meeting is not quorate then no formal business may take place, including policy debate and elections.

3.    Points of Order

3.1    Points of order may be raised to ask for a quorum count, to ask for a chairperson’s ruling or interpretation, or to address any other question relating to the procedure of the meeting to the Chairperson.

3.2    Points of order have precedence over all other business, but they may not be raised during a speech or vote unless relating to the conduct of that vote

3.3    Point of order shall have priority in the following order:

a    A request for a quorum count.
b    A request for a ruling or interpretation
c    A request for a revote
d    Other points of order

4.    Procedural motions

4.1    Procedural motions have precedence over all other business except points of order and may not be raised during a speech or vote unless relating to the conduct of that vote.

4.2    There shall be the following procedural motions, which are listed in order of priority:

a    That the meeting has no confidence on the Chairperson.
b    That the Chairperson’s ruling be overturned.
c    That a Standing Order be suspended for a specified length of time for  a specified reason.
d    That a vote be by secret ballot
e    That the meeting be adjourned or closed
f    That a specified category of person be excluded from the meeting
g    That the question, as specified, be now put.
h    That the question, as specifies, be not put.
i    That the question, as specified, be adjourned to later in the same meeting or to a later meeting.
j    That the question, as specified, be remitted to another body or person.
k    That the question, as specified, be voted in parts.

4.3    All procedural motions shall require the support of twenty five Members before being discussed

4.4    All procedural motions shall be voted on after at least one speech in favour and one against.

4.5    The Chairperson shall be entitled to make the final speech against any motion of no confidence in the Chair or any challenge to the Chairperson’s ruling.

4.6    Procedural motions c and g shall require a two thirds majority vote.

4.7    All other procedural motions shall require a simple majority vote.

4.8    If an Annual General Meeting votes in favour of parts of a motion, then those parts will become SU policy

4.9    If the parts are rejected then those parts are deleted from the motion

4.10    If an Annual General Meeting votes in favour of parts of an amendment then those parts will become part of the substantive, and will pass into SU policy if the main motion is passed.

4.11    If the parts are rejected then those parts are deleted from the amendment and no longer exist within the policy debate.

5.    Voting

5.1    Voting on a question shall normally be by a show of Members’ hands unless a secret ballot has been requested

5.2    Voting in elections during an Annual General Meeting shall normally be by secret ballot.

5.3    After any vote by show of voting members’ hands a count may be held providing that a request for a count is made immediately and that the request is supported by ten voting members.

5.4    A revote can only be held if the Chairperson rules that there has been misconduct in the vote.

5.5    A recount may be held on any vote if the Chairperson rules that there has been misconduct or an error in the count.

6.    Reporting

6.1.    The Executive Officers of the Union shall submit a written report and plan to an Annual General Meeting.

6.2.    This report and plan shall be sent to Members with the motions, six days before an Annual General Meeting.

6.3.    The written report shall be accompanied by a brief oral report as long as the officer is present.

6.4.    Members may submit questions regarding the Executive Officers’ report and plan.

6.5.    Members shall vote on each Executive Officer’s report and plan.

6.6.    The Executive Officers’ report and plans shall be deemed to have been passed should they achieve a two thirds majority vote.